Granting Your Bookkeeper Read-Only Bank account Access

Source: Google Gemini

To allow your bookkeeper to log directly into your bank account only to view information (not to move money), please follow these steps on your bank's website:

General Steps (Exact wording varies by bank):

  1. Log in to Your Bank's Online Banking: Use your primary personal/business login.

  2. Find User/Account Access Management: Look for sections like:

    • "Account Access Manager"

    • "Manage Users"

    • "Shared Access"

    • "Delegate Access"

    • "Security & Profile" > "User Management"

    • "People & Permissions"

  3. Add a New User/Delegate: Select the option to "Add New User," "Grant Access," or "Add Delegate."

  4. Create Bookkeeper's Login:

    • You will create a NEW, SEPARATE username and password specifically for your bookkeeper.

    • Enter their name and email if prompted.

  5. Set "View-Only" Permissions: This is critical!

    • Select the "View Only," "Reporting," "Statement Access," or similar limited access level.

    • Do NOT give permissions for transfers, bill pay, transactions, or administrative control.

  6. Select Accounts: Choose only the specific bank accounts (checking, savings, credit card) you want them to view.

  7. Review & Confirm: Double-check all settings, especially the "View Only" permission. Submit.

  8. Provide Credentials: Securely give your bookkeeper the new username and password you just created for them.

Important Notes

  • Security: This creates a dedicated, restricted login, protecting your main account. Your bookkeeper cannot move or change your money.

  • Revoke Anytime: You can easily revoke or change this access at any time through the same "User/Account Access Management" section.